Legal Document

Privacy Policy

Last Updated: April 2026

This Privacy Policy describes how Tekumatics (“we”, “our”, or “us”) collects, uses, stores, and protects your information when you access or use our services via:

  • Our website: tekumatics.com
  • Our mobile application (Android & iOS)
  • Our web-based application

By using our services, you agree to the collection and use of information in accordance with this Privacy Policy. All data, content, and information collected are collectively referred to as “Information.”

11. Collection of Information

We may collect the following types of information:

2a. Information You Provide

When you create an account or use our services, we may collect:

  • Name
  • Email address
  • Phone number
  • Postal address

This Personally Identifiable Information (PII) is used strictly to:

  • Provide requested services
  • Manage online voting activities
  • Improve user experience

Providing your data does NOT waive our responsibility. Tekumatics remains responsible for protecting your data.

3b. Cookies and Tracking Technologies

We use cookies and similar technologies to:

  • Maintain login sessions
  • Improve functionality
  • Analyze usage patterns

Collected data may include:

  • IP address
  • Browser type
  • Device information
  • Pages visited
  • Time and date of access

Cookies do not store sensitive personal data.

42. Use of Personal Information

Your information is used to:

  • Provide and improve services
  • Manage user accounts
  • Process transactions
  • Send updates and notifications

We do NOT sell or trade your personal data.

You may unsubscribe from communications at any time.

53. Analytics

We analyze usage data to:

  • Monitor system performance
  • Improve usability
  • Maintain audit trails (e.g., timestamps, IP logs for elections)

64. Disclosure of Information

7a. User-Shared Information

Information shared during elections may be visible to authorized participants.

8b. Third-Party Service Providers

We may share limited data with trusted third parties for:

  • Hosting
  • Analytics
  • Maintenance

These parties are bound by confidentiality obligations.

9c. Legal Compliance

We may disclose information where necessary to:

  • Comply with legal obligations
  • Prevent fraud or abuse
  • Protect users and system integrity

10d. Business Transfers

In case of merger or acquisition, your data may be transferred, with prior notice provided.

11e. Non-Personal Data

We may share aggregated, non-identifiable data for analysis.

12f. Third-Party Links

We are not responsible for external websites linked from our platform.

135. Data Retention

We retain your data:

  • As long as your account is active
  • As required by law
  • For dispute resolution and enforcement

146. Data Security

We implement industry-standard security measures. However:

No system is 100% secure, and we cannot guarantee absolute security.

157. Children’s Privacy

Our services are not intended for individuals under 13.
If such data is discovered, it will be deleted promptly.

168. Changes to This Policy

We may update this Privacy Policy periodically.
Significant changes will be communicated via:

  • Email
  • Website notification

179. Effective Date

Last Updated: April 2026